Privacy Policy

Effective Date: February 1, 2026 - Numbers in Boxes LLC (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, communicate with us, or engage our services.

1. Information We Collect

A. Information You Provide to Us

We may collect personal information that you voluntarily provide, including but not limited to:

  • Name

  • Email address

  • Phone number

  • Company name

  • Information submitted through contact forms, intake forms, scheduling tools, proposals, or email communications

  • Information provided during client onboarding or service delivery

You may choose not to provide certain information, but doing so may limit our ability to provide services.

B. Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

  • IP address

  • Browser type

  • Operating system

  • Pages visited

  • Dates and times of access

  • Referring website addresses

This information is used for analytics, security, and to improve website functionality and user experience.

2. How We Use Your Information

We use the information we collect to:

  • Respond to inquiries and communications

  • Provide, manage, and deliver our services

  • Manage client relationships through secure customer relationship management (CRM) systems

  • Communicate regarding proposals, services, and engagements

  • Track communications and engagement with emails or proposals to improve responsiveness and service delivery

  • Automate administrative workflows related to inquiries, proposals, onboarding, and service delivery

  • Improve our website and services

  • Maintain internal records

  • Comply with legal or regulatory obligations

  • Protect against unauthorized access, fraud, or misuse

We do not sell, rent, or trade your personal information.

3. Sharing of Information

We may share your information only in the following circumstances:

  • With trusted third-party service providers who assist in operating our business, including website hosting providers, email services, scheduling tools, analytics platforms, document management systems, and customer relationship management (CRM) systems. These providers are contractually obligated to safeguard your information and may process it only on our behalf.

  • To comply with legal requirements, court orders, or governmental requests.

  • To protect the rights, property, or safety of the Company, our clients, or others.

We do not sell your personal information to third parties.

4. Cookies and Tracking Technologies

Our website and certain business communications may use cookies or similar tracking technologies to:

  • Analyze website traffic

  • Understand user behavior

  • Improve functionality and user experience

In addition, we may use email tracking technologies in business communications to understand whether emails have been opened or links have been accessed. This information is used solely to improve client communication and service responsiveness. You can control cookie preferences through your browser settings. Disabling cookies may affect certain features of the website.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information. We also use reputable third-party service providers that implement industry-standard safeguards to protect personal information. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security. Access to personal information is limited internally to authorized personnel who require it to perform their duties.

6. Client Relationship Management Systems

We use secure third-party customer relationship management (CRM) systems to manage client communications, proposals, service delivery, and internal records. Information stored in these systems may include contact details, communication history, proposal information, and notes relevant to providing services. Third-party providers that support these systems act solely as service providers and process information only on our behalf under contractual confidentiality and data protection obligations. We limit access to client information internally to authorized personnel only.

7. Data Retention

We retain personal information only as long as necessary to fulfill the purposes described in this Privacy Policy, including for legitimate business purposes, legal compliance, dispute resolution, and enforcement of agreements. Information may be retained in secure backup systems consistent with our data retention practices.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those third parties. We encourage users to review the privacy policies of any external sites they visit.

9. Children’s Privacy

Our website and services are not intended for children under the age of 13. We do not knowingly collect personal information from children.

10. Your Privacy Rights

Depending on your location, you may have rights regarding your personal information, including the right to:

  • Request access to your personal data

  • Request correction of inaccurate information

  • Request deletion of your data

  • Opt out of certain communications

  • Request restriction of certain processing activities

You may also request that we delete or restrict certain information stored in our client management systems, subject to legal or contractual obligations. To exercise these rights, please contact us using the information below.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. Continued use of the website or our services after changes constitutes acceptance of the updated policy.

12. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact:

Numbers in Boxes LLC

Email: hello@numbersinboxes.com
Website: www.numbersinboxes.com